At JMJ, we’re always on the lookout for tools that make our workday smoother and more efficient, especially as our workflows evolve and client demands grow. One combination that’s caught our attention lately is Zoom AI Companion integrated with Google Workspace. From Gmail and Google Calendar to Google Docs, Zoom AI connects the dots in a way that feels like having a digital assistant on-call who prepares you for meetings, captures action points, and even helps you write smarter.
So, how does this integration actually work in practice?
What Does Zoom AI Integrate With?
Zoom AI connects seamlessly with tools you’re probably already using, but in this case, we are focusing on:
Google Workspace (Gmail, Google Calendar, Google Docs)
It pulls from these sources to help you prepare for meetings, gather background context, summarise discussions, and generate written content without jumping between tabs or hunting for information.
That’s the what. Now let’s get into the how.
The Key Benefits of Integrating Zoom AI with Google Workspace
1. Smarter Meeting Preparation
Before a meeting, Zoom AI can scan your Google Calendar for meeting topics, participants, and previous notes or emails (via Gmail) to provide a quick summary.
Example use at JMJ:
When Jacqui or any team member has a day packed with back-to-back meetings, Zoom AI can automatically provide a contextual briefing, pulling in recent emails from attendees and action items from previous sessions. This ensures they’re well-prepared without needing to search through emails or notes manually.
2. Automatic Meeting Summaries
After each Zoom call, Zoom AI generates a full meeting summary, action points, and key highlights. These summaries can be saved directly to Google Docs or shared via Gmail, saving time and ensuring no details are overlooked. Check out our previous blog post This is How We Use AI – A JMJ Case Study.
Example use at JMJ:
After internal strategy meetings or client calls, Zoom AI instantly summarises the discussion, including key takeaways and action items. These summaries could then be automatically saved to a Google Doc or shared with team members via Gmail if necessary, helping ensure everyone is on the same page moving forward.
3. Real-Time Assistance During Meetings
During a meeting, Zoom AI can answer questions like “What was the deadline mentioned?” or “Who is following up on this?” with real-time references to previous discussions.
Example at JMJ:
If someone asks, “When is the next report due?” During a Zoom meeting, Zoom AI can quickly pull up the relevant deadlines mentioned in earlier emails or documents, providing an instant, accurate response. This keeps the meeting running smoothly and avoids interruptions.
4. Enhanced Collaboration
Zoom AI integrates with Zoom Team Chat and Zoom Docs to ensure that team conversations and tasks stay in context. It can remind team members of follow-ups and flag any unresolved questions that need attention.
Example at JMJ:
If a task comes up in a Monday meeting, Zoom AI could track it and then surface it later in the week via chat or document comments. This helps minimise anything slipping through the cracks.
What Could Be a Good First Step?
If we were to start small and test its impact, here’s what would make sense for JMJ:
- Enable AI Meeting Summaries – Start with internal team meetings to test accuracy and usefulness.
- Link Google Calendar and Gmail – Let Zoom AI pull context for JMJ’s meetings.
- Test Email Drafting – Use the AI to generate follow-ups or outreach drafts after client sessions.
Zoom AI isn’t just a time-saver; it’s a focus tool. Integrating with Google Workspace helps remove mental clutter and supports sharper decision-making, faster execution, and more connected teamwork.
This kind of AI assistant could be a game-changer for teams like JMJ, which constantly balance client engagement, creative content, and internal strategy.
If you would like to find out how we can help you, book a discovery call with me. We can have a chat about what is keeping you up at night and some possible options to help you sleep peacefully knowing your business is in good hands.
